Microfinance Software

Settlement and Cash Reconciliation Software for Microfinance

At the end of the day the agent hands over cash. The cashier enters what was received, the system compares it with what was collected, and every difference is recorded.

Last updated 2 November 2026 · CK Tech Solutions, Anna Nagar, Chennai

Short answer: In CK Tech microfinance software, settlement reconciles the cash an agent hands over against the payments the agent collected. The cashier enters the cash received; the system stores the expected amount, the received amount, any shortage and the remarks. A shortage needs remarks, cash above the collected total is refused, and all of the agent's unsettled payments are marked settled under one settlement number.

At a glance

Settlement and Cash Reconciliation at a glance
Who settles	The cashier, for one collection agent at a time
Stored	Expected, received, shortage, remarks
Rules	A shortage needs remarks; cash above the collected total is rejected
Result	The agent's unsettled payments are marked settled under one settlement number
History	Earlier settlements can be reviewed

How does a settlement work?

Settlement is a short, fixed routine, so it takes the same minutes every day.

Unsettled summary

The screen shows what the agent collected and has not yet handed over.

Cash received

The cashier counts the cash and enters the amount received.

Comparison

The system keeps the expected amount, the received amount and the shortage side by side.

Remarks

If the cash is short, remarks are mandatory, so the reason is on record.

Settlement number

All of the agent's unsettled payments are marked settled under one settlement number.

Why reconcile every day?

Because collections are made in cash by people in the field, a daily comparison finds a difference while it is still one day old and one agent wide. The settlement history lets you look back at which agent was short, by how much and what the reason was.

Who is allowed to settle?

Settlement is a screen like any other, so access follows the user's role. Only users whose role has the settlement privileges can open it or settle an agent.

How it works

Open the settlement screen and choose the collection agent.
Check the unsettled summary of what the agent collected.
Count the cash and enter the amount received.
Add remarks if there is a shortage, then settle.

Frequently asked questions

The shortage is stored with the settlement, and remarks are required so the reason is recorded.

The system rejects cash above the collected total.

Yes. Settlement history is kept and can be reviewed.

Settlement covers all of an agent's unsettled payments in one go.

No. The settlement screen follows the role privileges you give each user.

See it with your own data

Tell us how you lend and collect, and we will show you this on a live demo.

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